Every membership tier, enforced at the door.
Co-working operators manage dozens of members, rotating day-pass guests and private offices under one roof. We install fob, keypad, smart lock and video intercom systems that grant, limit and revoke access right away, without rekeying a single door.
We map zones to your membership tiers before installation begins.
A shared floor needs more than an office system.
A floor in a Midtown high-rise or a converted Dumbo warehouse has access demands a standard office system was never designed for. Here is what we plan for first.
High member turnover
Month-to-month memberships mean credentials are added and revoked constantly. A cloud-managed fob or phone credential system lets front-desk staff do it from a screen. No locksmith, no cylinder swap.
Tiered membership zones
Hot-desk members should not reach private suites. Dedicated-desk holders should not enter server closets. Credential tiers mirror your membership tiers, and we draw the zone map before installation.
24/7 after-hours access
Many operators sell 24-hour access as a premium tier. The system enforces time rules on its own, letting night-owl members in while keeping day-pass guests out after 6 PM.
Building landlord constraints
Most co-working tenants occupy part of a larger building. We coordinate with building management and the super so the installation follows the landlord's rules, the building's permits and its fire egress requirements.
Room and desk booking integration
Several access control platforms connect to booking software like Nexudus or OfficeRnD. A member who reserves a private office for an hour can get a credential for that hour. We install the hardware that makes it work.
Visitors and day passes
Drop-in guests and day passes are core revenue. A video intercom at the suite entrance plus a temporary PIN or QR code lets staff buzz visitors in without leaving the desk, or skip the desk entirely.
Sign up, book, lapse. The doors keep up.
Step through one member's month. When your platform supports the integration, each change in your software reaches the doors with no one re-programming a fob.
When a member signs up in your membership software, the access platform can issue their credential at the right tier automatically, then revoke it when the membership ends.
Book the room, get the door. A member who reserves a room or a private office for an hour receives a credential for that hour only. We install the hardware that makes it work.
Drop-in guests buy a pass and get a code that opens the suite door during their window, with no staff interaction. A video intercom covers anyone who still needs a hand.
Month-to-month memberships mean constant turnover. When a membership lapses, access goes with it, and the audit log shows her last entry if billing is ever disputed.
What we install in co-working spaces.
Every product is specified for the door type, traffic and credential format your operation needs. No consumer hardware bolted onto a commercial frame.
Key fob and RFID access systems
Prox · MIFAREProximity fobs and MIFARE smart cards are still the most reliable high-volume credential for co-working entrances. Each fob is programmed to the right tier and schedule at the panel, with bulk onboarding for large member groups.
Video intercom systems
Suite door · app unlockIP intercoms at the suite door or elevator lobby let staff or remote operators see and talk to visitors before letting them in. Mobile app unlock means an operator in a back office, or at home, can still run the front door.
Smart locks
Offices · booths · closetsPrivate suites, phone booths, server rooms and storage closets suit commercial smart locks with audit trails, so you know exactly who entered a private office and when if a member dispute comes up.
Access control panels and controllers
Room to expandMulti-door panels from established commercial brands. The panel is the brain of the system, sized to your door count with headroom for new floors or locations. It can run on a local server with no monthly software fee, or on a cloud platform for remote management.
Keypad and PIN readers
Rooms · storage · back of houseFor conference rooms, storage and operator-only areas, keypad readers give access without a card. PINs can be changed remotely, with no site visit.
Door strikes, magnetic locks and REX devices
Matched to each doorAn access system is only as good as its locking hardware. We fit electric strikes and magnetic locks to each door's weight and egress needs, plus request-to-exit devices that stop false alarms when members leave through secured doors. A magnetic lock needs a free way out from inside at all times.
Installed without disrupting your members.
From the first walk to member onboarding, the work is planned around a space people are paying to use.
Site walk and zone mapping
We document every controlled point: suite entrance, private offices, conference rooms, server closet, roof deck access, whatever applies. We map them against your membership tiers and flag fire egress questions before we quote.
Design and hardware spec
A system design naming the panel, reader, lock hardware and credential format for each door. We check whether each door and frame can take the hardware or needs prep, which matters in older NYC buildings where frames are not always plumb or standard width.
Scheduled installation
Work happens off-peak, evenings or weekends, so members are not disturbed. Wiring is planned to keep conduit out of sight, and we coordinate with your super for anything touching common-area wiring or the electrical closet.
Programming, testing and training
We program every tier, schedule and rule, then test every door: entry, exit and behavior when power is cut. Then we walk your team through the software so they can add members, revoke access and pull audit logs without calling us.
Co-working access control, answered.
Can the system integrate with our co-working management software like Nexudus or OfficeRnD?
Yes. Several commercial access control platforms offer native or API integrations with the major co-working tools. When a member signs up in your software, a credential can be created automatically, and when the membership lapses it is revoked. We specify hardware and software that support the integration you need. Tell us your platform at the site walk and we confirm compatibility before the spec is final.
We are a tenant in a larger NYC commercial building. Do we need the landlord's permission?
Usually yes. Work that changes a door frame, runs conduit or touches common-area wiring needs landlord sign-off, and some jobs need a permit. We provide the documentation your landlord or managing agent asks for and work through their approval process with them, so it does not stall the project.
How do we handle day-pass visitors without burdening front-desk staff?
A video intercom at the suite entrance lets one staff member buzz in visitors from anywhere in the space, or from a mobile app. To go further, some platforms send a time-limited QR code or PIN to day-pass buyers when they book, so the door opens for them during their window with no staff involvement at all. We design the workflow around how your team actually works.
What happens to door access during a power outage?
That depends partly on fire safety rules and partly on your preference for fail-safe or fail-secure behavior. Doors people use to leave must always let them out, and electrically locked egress doors generally have to release when the fire alarm activates. Interior secured doors can stay locked (fail-secure) where that fits. We set each door's behavior at the design stage and can add battery backup to the panel so it keeps working normally through short outages.
Can we get audit logs showing who entered which door and when?
Yes. Every commercial system we install keeps a timestamped event log tied to each credential. You can pull every entry and attempt by one member, at one door, or across a time window. That helps with after-hours access complaints, disputed billing on 24/7 memberships, and the occasional item that goes missing from a private suite.
We are planning to expand to a second NYC location. Can the system scale?
Yes, and we plan for it from the start. Cloud-managed platforms run several locations, with their credentials, schedules and audit logs, from one dashboard. A member credential issued at your Flatiron location can be allowed or refused at your Williamsburg location with a checkbox. If you plan to grow, tell us at the first assessment so we choose a platform with the seat count and multi-site licensing you will need.
Access control for every kind of commercial space.
Ready to secure your co-working space?
We provide access control installation for co-working operators across Manhattan, Brooklyn, Queens, the Bronx and Staten Island. We assess your space, design around your membership tiers, and install without disrupting paying members.