Conference rooms that work every time someone walks in.
One-touch rooms: a display sized for the farthest seat, a camera that shows everyone on the call, microphones that hear the person at the end of the table, and a Zoom or Teams meeting that starts without calling IT.
Auto-framing crops the bar's wide view; in a large boardroom a PTZ camera with real optical zoom takes over. We choose on the room assessment.
Everything in the room, done right.
Every part is specified and installed as one system, not a collection of parts that someone has to figure out on the day.
Display sized for the room
The screen has to be readable from the farthest seat. We size it from the room and the seating, not from what fits the wall. By the 4-6-8 rule of thumb, an 85 in display (41.7 in tall) carries fine text to about 13.9 ft; a 65 in is short of the back of a 20-person room.
Video conferencing camera
Mounted above or below the display and framed on the table, not the ceiling. Wide-angle or auto-framing video bars for small rooms, PTZ cameras for large ones. Set up and tested for Teams, Zoom and Google Meet before we leave.
Ceiling microphone array
A ceiling array hears everyone in the room without a speakerphone eating space in the middle of the table. We choose and place the microphones from the room dimensions.
Speaker system
Clear audio from the far end without echo or feedback: in-ceiling speakers or a soundbar, depending on room size and acoustics, tuned to the room.
One-touch control
A wall or table touch panel that lets anyone start the meeting. One touch: the display switches input, the camera comes on and the microphones go live.
Cable management
HDMI and USB-C connections flush in the table or credenza, cables through the floor and wall to the display, nothing hanging. A room that looks designed, not assembled.
The far end should hear the room, not themselves.
Every minute spent fixing AV before a meeting costs your team time and your clients patience. Pick a state and watch where the sound goes.
A ceiling array steers its pickup toward each seat, so the person at the end of the table is heard as well as the person by the screen. We size and place the array from the room dimensions.
Without echo cancellation, the far end's voice goes out of the speaker, around the room and back into the microphones. Hard rooms with glass or concrete make it worse.
Acoustic echo cancellation compares the microphones with the far-end signal it just played and subtracts it, so both sides can talk at once. Acoustic panels on hard walls help it further.
- Cables draped across the table or hanging down the wall
- A laptop passed around the table to reach the display
- Remote people cannot hear the room, or hear it with echo
- A camera that shows the ceiling tiles instead of the table
- Someone always has to restart the HDMI before the meeting
- One touch on the panel and the meeting starts
- Everyone on camera from any seat, wide-angle or PTZ framed on the table
- Remote people hear the whole room clearly, including the end of the table
- Nothing hanging and nothing taped
- Anyone can walk in and start a Zoom, Teams or Google Meet call without IT
Not locked into one brand.
We work with commercial systems such as Logitech Rally, Poly, Yealink, Crestron and Extron, and specify what fits the room size, the use and the budget.
Video bars
Small and medium roomsAll-in-one bars with a wide-angle camera, microphones and speakers, for example Logitech Rally Bar or Poly Studio. Simpler to set up and the right call for most 6 to 12 person rooms.
PTZ cameras
Large roomsPan-tilt-zoom cameras that follow the talker or zoom in on one person, controlled by hand or automatically. Suited to boardrooms, training rooms and anywhere you want to feature one speaker.
Ceiling microphone arrays
With AECArrays that steer pickup toward each seat, with acoustic echo cancellation in the array or the DSP so remote people do not hear themselves.
DSP and speakers
TunedAudio processing for echo cancellation, levels and EQ, feeding in-ceiling speakers or a soundbar, tuned with the room the way it is used.
Touch panels and control
Crestron · ExtronTable or wall touch panels and control processors that run one-touch join, input switching and room shutdown.
Meeting platforms
Teams · Zoom · MeetRoom systems for Microsoft Teams Rooms and Zoom Rooms, and standard USB setups that work with Zoom, Teams and Google Meet from a laptop.
Four steps to a room anyone can use.
From the first measurement to a room that starts a call with one touch.
Room assessment
We measure the room, count the seats, look at lighting and sightlines, and review what is already there. We see the room before we specify anything.
System design
Display size, camera type, microphone placement, speakers and control chosen for this room, not pulled from a catalog.
Install and live test
Everything mounted, cabled, configured and tested with a live call. We do not leave until the room works end to end.
Handoff
One-touch operation shown to your team, and your IT team briefed on any network requirements. The room is ready for anyone to walk in and use.
Conference room AV, answered.
What size TV or display do I need for my conference room?
Start from the farthest seat. The classic 4-6-8 rule of thumb says the farthest viewer should sit no more than about 4 image heights away for detailed content like spreadsheets, 6 for general presentations and 8 for video only. A 10 ft table puts the farthest seat about 12 to 14 ft from the screen, which for detailed content means an image about 36 to 42 in tall: roughly a 75 to 85 in display. Most 6 to 8 person rooms land there. Rooms for more than 15 people usually need a 98 in display (48 in tall) or two displays. The rule of thumb is a starting point; AVIXA's DISCAS standard is the current method, and we size from your actual seating.
What is the difference between a bar-style camera and a PTZ camera for conference rooms?
Bar-style cameras, like the Logitech Rally Bar or Poly Studio, have a fixed wide-angle lens and crop digitally to frame people. They suit small and medium rooms and are simpler to set up. PTZ (pan-tilt-zoom) cameras physically move and zoom to follow a speaker or feature one person, by hand or automatically. They suit larger boardrooms, training rooms and rooms where you want to highlight specific people. For most 6 to 12 person rooms, a good bar-style camera is the right call.
Do I need a dedicated AV system or can people just plug in their laptops?
A laptop setup is a fair answer for a small, simple room: one HDMI connection in the table and a display works for a 4-person room. It falls short when the room has more than one source, when remote people need to see and hear clearly, or when clients and guests need the room to work without troubleshooting. A dedicated system, with the camera, microphones and display always on and always connected, ends the search for an HDMI adapter. We scope what fits how your team actually uses the room.
How do you make a conference room work with both Zoom and Microsoft Teams?
Most commercial AV hardware is platform-neutral: the camera, microphones and display connect over USB and HDMI and show up as a webcam and microphone in Zoom, Teams or Google Meet. We set the room up so both platforms are installed and easy to reach, and test a live call on each before handoff. The exception is dedicated room systems such as Microsoft Teams Rooms or Zoom Rooms hardware, which run one platform natively; we talk through the tradeoffs if that matters for your room.
How long does a conference room AV installation take?
It depends on the room. A display, camera, ceiling microphone and cable management is the simplest case; in-ceiling speakers, wall-mounted control panels or cable runs through concrete add work. We give you a realistic schedule when we scope the project and plan the install around your workday.
Audio and video for every kind of business.
Ready to fix your conference room?
We assess the room, specify the right equipment, and give you a clear written scope and price. One-touch operation from the first meeting.